EXECUTIVE SUPPORT · LOCAL COORDINATION
We help business leaders stay focused on their priorities, taking care of day-to-day coordination and project delivery in Japan. Based in Yokohama, we work with clients and local contacts in Japanese and English.
Let’s talk about your plansFrom ongoing executive support to a defined project, we agree on the scope and take care of the coordination that keeps work moving.
We support day-to-day work with scheduling, meeting preparation, stakeholder communication and follow-up. When useful, we also research information and organize options as part of the wider coordination.
From planning meetings, seminars and events to on-site support, we coordinate with stakeholders, manage preparations and help everything run smoothly.
We help shape a practical itinerary around the purpose and schedule of each visit, coordinate with local hosts in advance, and provide on-the-ground support to help everything run smoothly.
From one specific task to ongoing coordination, we agree on a scope that fits your work in Japan.
Calendar and task management, meeting preparation and stakeholder communications; business travel research and itinerary planning; planning and on-site coordination for business dining and events; and gift recommendations. We bring these details together around each executive’s priorities.
From the initial speaking or media enquiry through to follow-up, Naomi coordinates the details throughout. She liaises with organisers, media and production teams in advance, then attends on site, follows the running order and responds to changes on the day. Afterwards, she assists with draft review, proofreading and follow-up with the people involved.
Coordination for board meetings, general meetings and seminars. We help organise agendas, communicate with participants, track attendance, prepare materials, assist with proceedings and take minutes. On-site attendance can be discussed according to the location.
A media point of contact for art exhibitions, food events and other cultural projects. We clarify interview and filming requests, coordinate schedules, attend shoots and follow up on drafts and broadcast details, keeping organisers and media teams connected.
Experience. Insight. Execution.
Executive Manager · Based in Yokohama, Japan
Naomi spent 10 years in concierge services and team management at the Imperial Hotel and Roppongi residences. To learn about international service, she went abroad and gained experience at tourism-related facilities in the UK and Australia.
After returning to Japan, she worked as a concierge at an international company, becoming its youngest manager in Japan and the first Japanese recipient of its annual best staff award for Asia and Oceania. Supporting hundreds of companies inspired her to offer more personal, closely tailored assistance. She launched a professional personal assistant service and founded the Japan Personal Assistant Association, a registered trademark.
After approximately a decade of independent practice, growing recognition of this approach to executive support in Japan and increasing demand from small and medium-sized businesses led her to incorporate the business in 2022.
Today, as President and Executive Manager, she supports business leaders, trains personal assistants and manages operations.
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